Shareholder Relations Coordinator

1 day left

Employer
Location
Wayzata, MN
Posted
Mar 09, 2017
Closes
Mar 27, 2017
Contract Type
Full Time

Shareholder Relations Coordinator-WAY05639 Working at Cargill is an opportunity to thrive—a place to develop your career to the fullest while engaging in meaningful work that makes a positive impact around the globe. You will be proud to work for a company with a strong history of ethics and a purpose of nourishing people. We offer a diverse, supportive environment where you will grow personally and professionally as you learn from some of the most talented people in your field. With 150 years of experience Cargill provides food, agriculture, financial and industrial products and services to the world. We have 150,000 employees in 70 countries who are committed to feeding the world in a responsible way, reducing environmental impact and improving the communities where we live and work. Learn more at www.cargill.com.

Description

Position Purpose

This position provides senior level support to the Shareholder Relations Manager and other senior leaders. Manages the logistical planning of Shareholder meetings and/or other activities. This position assists with daily workflow management for the Shareholders including receiving and routing emails, complex scheduling and calendar management, pro-active response management, travel arrangements, providing back-up phone coverage, and other administrative duties as requested. This position plays an important role in supporting shareholder relation activities through a high level of professionalism in administration, organizational, technical, and communication skills. The person in this position must be highly organized, a self-starter with strong initiative, ability to be proactive, strong follow through skills, and will appropriately handle confidential materials. This role needs to provide professional customer service.

Principal Accountabilities

50% Event Planning and Logistics Management -
Assist in managing and coordinating all logistics for the following meetings/conference calls: Winter and Summer in-person meetings, Shareholder conference calls, Family Learning Academy, Trustee meetings and conference calls. Must demonstrate a high degree of professionalism. Role has access to highly confidential information and must manage inquiries and exercise discretion as required. Coordinate domestic and international travel arrangements, arrange for visas, document management and handle expense reports with insight on the cost of potential options. Event and meeting planning, and other miscellaneous administrative duties. Work collaboratively with the Shareholder Relations Manager.

25% Communications Support -
Assist in managing e-mails, mailings and phone rollover. Coordinate webinars, Skype for Business meetings and possess the technical knowledge to troubleshoot issues. Keep current on technologies and be proactive to introduce new tools. Stay on top of best practices. Shareholder Website Management: update content, manage security and password administration.

25% Administrative Support -
Demonstrating a high degree of professionalism. Role has access to highly confidential information and manages inquiries and exercises discretion as required. Strong calendar management for the leaders who have a very active calendar and schedule. Providing the necessary support to manage requests, appointments, deliverables in person as well as virtually. Make international travel arrangements, arrange for visas, document management and handle expense reports with insight on the cost of potential options. Event and meeting planning, and other miscellaneous administrative duties. Work collaboratively with other administrative assistants. May also provide back up support to other administrative roles in the office.

Qualifications

Required

  • Bachelor's Degree.

  • Event and meeting planning experience.

  • Customer-service mindset, with ability to manage multiple priorities and deadlines simultaneously.

  • Experience supporting senior leadership, corporate or business leadership preferred.

  • Strong attention to detail.

  • Effective time management and organizational skills.

  • Excellent verbal and written communication skills that demonstrates a high level of professionalism.

  • Ability to manage frequent calendar, schedule, and travel changes with a high degree of efficiency.

  • Ability to adjust work hours as needed.

  • Ability to remain calm during times of stress.

  • Desire for continuous process improvement.

  • Ability to work independently but also a strong team player, willing to help out when and where needed.

  • Strong technical capabilities, including SharePoint and other collaboration tools.

  • Expert in MS Office.

  • Demonstrated track record of providing proactive solutions.

  • Ability to manage international travel arrangements as well as domestic.

  • Ability to travel up to 10%.

  • Appropriately handle confidential materials.

Preferred

  • Systems experience outside MS Office such as Guidebook, SurveyMonkey or other meeting and event planning, meeting registration and survey creation applications.

  • Previous experience providing administrative support to international managers or leaders.

  • Previous experience in a global business.

  • Web design.

Equal Opportunity Employer, including Disability/Vet.

Job Administrative/Support Services

Primary Location US-MN-Wayzata

Schedule Full-time

Job Type Standard

Shift Day Job

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